Payroll Outsourcing Services is one of the key services of Vinasc, supporting clients in building a flexible and efficient operating system to run your company’s payroll, keeping your staff happy, saving time, and reducing administrative burden.
Besides, payroll outsourcing services in Vietnam can help businesses streamline their payroll processes, ensure compliance with local labor and tax regulations, and minimize the risk of errors or non-compliance.
Make managing your payroll painless with the help of our experienced payroll & labor professionals. Our payroll services include:
Compliance regulation
Besides taking care of your payroll, we will also file compliance reports on your behalf and update you of any changes regarding labour, tax, and accounting regulations to help us ensure your continual compliance.
Effective control
We help you focus on developing your staff through better onboarding, training, and development while we simplify payroll tasks and remove the burden generally associated with payroll process management.
Vinasc’s payroll outsourcing services
We ensure payroll compliance at every level and your employees’ benefits are administered accurately with a full or tailored cost-effective package of payroll services, including Payroll Management, Pay Slip Generation and Distribution, Personal Income Tax Management, Insurance Management, Tax Finalization for Individuals and Employers, Employee Queries. Discover some of our key competitive payroll solutions below.
Initial registration for a newly registered company
- Collect information and documents related to HR and payroll of the company and its staff
- Prepare and agree on a standard labour contract, under the Vietnam Labour Law
- Set-up the payroll template
- Design standard reports (and payslips) for discussion and approval by the company
Monthly payroll calculation, processing & reporting
Payroll calculation
- Calculate monthly gross salaries, social insurance, health insurance, unemployment insurance (SIHIUI), and Personal Income Tax (PIT) for employees based on the timesheet provided
- Advise client’s team on monthly salary payment for their processing
- Prepare and generate monthly payroll reports
- Attend to enquiries from employees and management on payroll
Monthly payroll outsourcing services processing
Each month, we will review and upload into your online banking software your approved payments, including salary payments, PIT payments, and SI HI UI payments.
This simplifies your payment process and can be reviewed and approved via email and online with the bank token. For clients using these services, we generally process monthly payments on agreed dates each month.
Reporting
Each month, we prepare a complete pay sheet, with supporting information, for client approval.
At the end of each quarter, we will release a detailed HR report which indicates statistics on resignations, new employs, and rehires.
Tax compliance support
Quarterly PIT declaration
- Working with the company’s accounting team to obtain and clarify the relevant information and documents
- Calculating the total taxable amount for the income of employees under labour contract and non-employees that the company is required to declare
- Preparing the quarterly declaration, and lodgment with the authority
Annual tax refundable calculation
- Calculating the exact PIT amount for total income during the year based on total temporary income tax
- Sending the spreadsheet to the company for approval
Annual PIT finalisation preparation and submission
- Collating the supporting documents provided by the company that are required for the PIT finalisation (for staff who are able to appoint the company to finalise their PIT on their behalf)
- Preparing the PIT returns
- Lodging the PIT finalisation with the tax authority
HR compliance and support
- Obtain the information regarding new staff and resignation
- Prepare and manage contracts upon an agreed template
- Complete staff management, including staff particulars and personal information
- Track labour contract terms and inform client before contracts expire, so re-contracting decisions can be made
- Legal Compliance: Vietnam has specific labor laws and regulations that employers must follow, such as minimum wage requirements, working hours, and leave entitlements. Vinasc stays updated with the latest regulations and helps ensure compliance, reducing the risk of penalties or legal issues.
Improve your productivity with our payroll outsourcing services.
Our comprehensive package provides greater transparency to employers and a rewarding experience for employees. We leverage automation and analytics to put focus on human capital and boost their productivity.
Cost Efficiency
Payroll outsourcing services can be cost-effective compared to maintaining an in-house payroll department. It reduces the need for hiring and training dedicated payroll staff, investing in payroll software and infrastructure, and keeping up with ongoing payroll-related training and changes in regulations.
Contact
It is important to clearly define expectations, service levels, and contractual terms to ensure smooth and accurate payroll processing. Vinasc can support your company in payroll outsourcing services quickly and reliably. Please send us an email with summary require information and our consultants will get in touch with you.